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Custom AI agentsWe build and run an agent for one jobPricingAboutBlogNine AI tools an independent tutor or small tutoring business can use in 2026, from lesson-planning assistants to AI phone answering and call notes, with prices read on each vendor page, who each fits, and one honest limit for each.
Checked October 26, 2026. Prices were read on each vendor's own pricing page. Most lesson-planning tools here are built for classroom teachers, and we say so. Prices change: re-check before you buy. Dooza Crew is our product and our top pick for the business side of tutoring; we say why, and where the others fit better.
For the business side, our top pick is Dooza Crew: AI employees that answer calls from new families, draft the reminder and follow-up emails nobody has time for, $49 a month for the whole organization, and they ask before they send anything. For lesson materials, start with the free plans of MagicSchool, Khanmigo or Eduaide. For a phone line, Rosie or Goodcall. For session or sales-call notes, Fathom, Otter or Fireflies.
We did not find a survey of tutors on AI use, only surveys of teachers and faculty, so this guide sticks to what vendors publish about their own tools and prices.
| Tool | What the AI does | Price (vendor page, Oct 26) | Free option |
|---|---|---|---|
| Dooza Crew (ours, top pick) | AI employees that answer calls, draft follow-ups, fill forms | $49/mo per organization, unlimited users and agents, AI usage included | 7 days free (card required) |
| MagicSchool | 80+ teacher tools for lessons, quizzes and feedback | Plus $12.99/mo monthly ($8.33 annual) | Forever Free plan |
| Khanmigo | AI teaching assistant; AI tutor for learners | Free for teachers; $4/mo for learners | Free for teachers |
| Eduaide | Lesson plans, worksheets and assessments | Pro $49.99/year | Free: up to 8 resources a month |
| Rosie | AI phone answering | Professional $49/mo; Scale $149/mo | 7-day free trial |
| Goodcall | AI phone answering | $79, $129 or $299 a month | Free demo agent |
| Fathom | AI notes for video calls | Free forever | Free forever plan |
| Otter | AI notes for video calls | Basic free; Pro $16.99/user/mo monthly | Free Basic plan |
| Fireflies | AI notes and transcripts | Pro $10/seat/mo billed annually | Free forever plan |
Most tutors lose hours to the work around the lessons: the call from a new parent you could not take mid-session, the reminder nobody sent, the enrollment form to fill again. Crew gives your company AI employees, each with its own computer and browser and its own job. They work around the clock, work with your team in one chat, and pass work to each other. Before one sends an email or clicks Send, Submit or Pay, it asks you to Approve, Edit or Reject.
Example jobs you could give it: you could give one agent the job of answering the phone and taking a message for every new student enquiry; another the job of drafting a friendly follow-up to every family that asked for a trial lesson and went quiet, for you to approve; another the job of filling a fillable PDF or Word form you upload, such as an enrollment or consent form. Crew works in web-based tools you log in to with a browser, and you type passwords and 2FA codes yourself.
Try Dooza Crew free for 7 days.
MagicSchool is built for classroom teachers. Its free plan lists "80+ teacher tools" plus a chatbot, quizzes and class writing feedback.
Khanmigo is Khan Academy's AI assistant. For teachers it can "Generate standards-aligned, differentiated lesson planning tied to our content library."
Eduaide says it is "the most affordable AI tool for creating instructional materials" for lesson materials, organizers, games and assessments.
Rosie describes itself as a "24/7 AI answering service that knows your business." It suits a tutor who cannot answer calls mid-lesson.
Goodcall builds an AI agent for your business line. Its pricing page says "Start free with a demo agent. Add a number when you're ready."
Fathom records and summarizes video calls. Its free plan has "Unlimited recordings, instant call summaries, integrations with LLMs & more." Useful for intro calls with parents or meetings with partner schools.
Otter's free Basic plan works with Zoom, Microsoft Teams and Google Meet and includes AI chat within and across meetings.
Fireflies' free plan lists unlimited transcription, limited AI summaries and an AI assistant called AskFred.
The tools above fall into three groups, and they solve different problems.
Lesson-material tools (MagicSchool, Khanmigo, Eduaide) draft lesson plans, worksheets, quizzes and rubrics. They are built mainly for classroom teachers, so they save the most time when you plan many lessons across a curriculum. They produce a first draft; you check it against your own subject knowledge before a student sees it.
Phone and call-notes tools (Rosie, Goodcall, Fathom, Otter, Fireflies) cover the moments you are teaching and cannot pick up, or want a written summary of an intro call with a parent. Compare how each bills: Rosie by minutes, Goodcall by unique caller, and the note-takers by plan limits.
General AI employees (Dooza Crew) work on the business admin. Each agent has its own computer and browser, so it can do a job across the web tools you already log in to, and pass work to another agent. Because no tutoring platform is integrated with it, treat it as a helper that drafts and prepares, with you approving each send, and not as part of your scheduling system. It does not teach.
One rule keeps you safe with all of them: the teaching, student data, recordings and what you tell parents stay with you. Use AI to prepare the email, the form or the summary, and read it before it goes out.
Comparing phone answering alone? See the best AI receptionists.
It depends on the job. For the business side, our top pick is Dooza Crew (our product): AI employees that answer the phone for new student enquiries, draft reminders and follow-ups to parents for your approval, and fill forms, each with its own computer and browser, for $49 a month for the whole organization after a 7-day free trial. For lesson materials, MagicSchool, Khanmigo and Eduaide all have free plans.
Dooza Crew cannot: it is not a teacher and does not tutor students. Khanmigo offers AI tutoring for learners at $4 a month, but it is Khan Academy content aimed at students, not a replacement for you. The teaching, and decisions about each student, stay with you.
No. No tutoring platform is certified or integrated with Dooza Crew, so it does not sync with your scheduling or billing system. It works only in web tools you log in to, using its own browser, and it asks before it sends an email or clicks Send, Submit or Pay. Student data and parent communication decisions stay with you.
Yes. Rosie starts at $49 a month with 250 minutes and a 7-day free trial. Goodcall starts at $79 a month with a free demo agent. Dooza Crew agents also take phone calls, included in the $49 plan.
Yes. MagicSchool has a Forever Free plan, Khanmigo is free for teachers, Eduaide has a free plan of up to 8 resources a month, Fathom and Fireflies have free forever plans, and Otter has a free Basic plan. Dooza Crew has a 7-day trial (card required).
Check first. Fathom, Otter and Fireflies record and summarize calls, and sessions often involve minors. Get consent from parents and students before you record, and check the rules where you work and any platform you tutor through. That decision stays with you.
A lead AI agent plus helper agents that browse the web, write files and ask you before they send or pay. 7-day free trial (card required), then $49/month with AI usage included and a hard spending cap.
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Got busywork? Dooza it.
Try Dooza Crew, AI agents that do your busywork: 7-day free trial (card required), then $49/month with AI usage included and a hard spending cap. Want a custom agent built for you instead? A Dooza engineer scopes it on a free 30-minute call and it starts as a refundable pilot. See pricing.
Crew: 7-day free trial · Custom agents: refundable pilot, 100% refund within 14 days
Dooza builds AI products and services for small businesses. Custom Dooza agents start with a refundable pilot: 100% refund within 14 days.
Or start now: Dooza Crew, AI employees you chat with from web or phone, watching every step live in chat: free for 7 days, then $49 a month for your whole organization (unlimited users and agents, no per-seat fee) with AI usage included and a hard spending cap. Want it done for you instead? Dooza Managed, $200/month.