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Custom AI agentsWe build and run an agent for one jobPricingAboutBlogNine AI tools an event planner or small event company can use in 2026, from client-management and seating-plan software to phone answering and automation, with prices read on each vendor page, who each fits, and one honest limit for each.
Checked October 26, 2026. Prices were read on each vendor's own pricing page. Cvent does not publish a price, and we say so. Prices change: re-check before you buy. Dooza Crew is our product and our top pick for small planning businesses; we say why, and where the others fit better.
Our top pick for a small planning business is Dooza Crew: AI employees that answer calls, draft vendor and client emails and chase enquiries that went quiet, $49 a month for the whole organization, and they ask before they send anything. If you want AI inside client-management software, check HoneyBook first. For seating plans, Social Tables. For ticketed events, Eventbrite. For workflows between your apps, Zapier. For a stand-alone phone line, Goodcall.
We looked for a primary survey of event planners on AI use and did not find one we could verify, so we are not quoting any number. What the vendors say is clear enough: AI is arriving as small features inside the tools planners already use. HoneyBook lists "Email drafts Respond faster with AI-generated email drafts." Social Tables says "Use AI to get started on events and diagrams based on information in your BEO." Cvent calls itself "Purpose-built and AI-powered". Those are vendor claims, not results.
For a small planner the useful split is three jobs: the inbox and phone (enquiries, vendor quotes, follow-ups), the paperwork (contracts, run-of-show sheets, vendor forms), and the event itself (floor plans, tickets, registration). The tools below cover those.
| Tool | What the AI does | Price (vendor page, Oct 26) | Free option |
|---|---|---|---|
| Dooza Crew (ours, top pick) | AI employees that answer calls, draft emails and follow-ups, fill forms | $49/mo per organization, unlimited users and agents, AI usage included | 7 days free (card required) |
| HoneyBook | AI chat, email drafts, automations builder, meeting notetaker | $29, $49 or $109/mo (billed yearly) | Free trial on all plans |
| Social Tables | AI starts diagrams from a BEO; seating plans | Free; $49, $150 or $320/mo | Free plan |
| Eventbrite | AI event creation for ticketed events | No fee for free events; 3.7% + $1.79 per paid ticket | Free events at no cost |
| Cvent | CventIQ AI inside an enterprise event platform | Not published (request a demo) | Demo only |
| Zapier | AI automation between your apps | Free; Professional from $19.99/mo; Team from $69/mo | Free forever plan |
| Goodcall | AI phone answering | $79, $129 or $299 a month | Free demo agent |
| Smith.ai | Call answering, AI-first or human | $300/mo for 30 calls; $810 for 90; $2,100 for 300 | 30-day money-back guarantee |
| Fathom | AI notes for video calls | Free forever; Team from $15/user/mo | Free forever plan |
Most small event businesses run on one or two people, and the work that eats the week is not the event: it is the enquiry that arrived at 11pm, the vendor who has not replied, the form that needs filling for the third venue. Crew gives your company AI employees, each with its own computer and browser and its own job. They work around the clock, work with your team in one chat, and pass work to each other. Before one sends an email or clicks Send, Submit or Pay, it asks you to Approve, Edit or Reject.
Example jobs you could give it: you could give one agent the job of answering the phone and taking a message for every new enquiry; another the job of drafting quote-request emails to caterers, florists and venues for you to approve; another the job of drafting a follow-up to every enquiry that has gone quiet; another the job of filling a fillable PDF or Excel form you upload, such as a vendor information sheet or a run-of-show template. Crew works in web-based tools you log in to with a browser, and you type passwords and 2FA codes yourself.
Try Dooza Crew free for 7 days.
HoneyBook is client-management software for service businesses, and its business types include "Event services Planners, photographers, DJs, florists, venues, and more." Its AI features include "AI automations builder Describe your process and let AI build the workflow." plus AI chat, email drafts, a meeting notetaker and meeting prep.
Social Tables is event diagramming and seating software. Its feature list includes a BEO uploader: "Use AI to get started on events and diagrams based on information in your BEO."
Eventbrite is for events where you sell tickets or take registrations. Its organizer tools list "AI event creation" next to custom registration forms and payment processing.
Cvent is the large event-management platform used by corporate and association planners. Its home page says it is "Purpose-built and AI-powered - with the data insights, ecosystem, and expertise to deliver real event outcomes."
Zapier connects your apps with automated workflows. Its free plan is described as "Start automating with AI. Zaps, Tables, and Forms included (100 tasks per month)." A planner might use it to move a new enquiry from a form into a spreadsheet and send a notification.
Goodcall builds an AI agent for your business line. Its pricing page says "Start free with a demo agent. Add a number when you're ready."
Smith.ai sells "Professional call answering by real people" around the clock, with AI-first, hybrid and human-first options.
Fathom records and summarizes video calls. Its free plan has "Unlimited recordings, instant call summaries, integrations with LLMs & more." Useful for discovery calls, vendor reviews and team meetings held on video.
Comparing phone answering alone? See the best AI receptionists.
For a small planning business, our top pick is Dooza Crew (our product): AI employees that answer the phone, draft vendor and client emails and chase quiet enquiries, each with its own computer and browser, for $49 a month for the whole organization after a 7-day free trial. It asks before it sends anything. If you want AI inside client-management software, look at HoneyBook; for seating plans, Social Tables; for ticketed events, Eventbrite.
It can take the admin off your plate, not make the commitments. HoneyBook lists AI email drafts, a meeting notetaker and an automations builder, and Social Tables uses AI to start diagrams from a banquet event order. With Dooza Crew, contracts, payments to vendors and client commitments stay with you: it asks you to Approve, Edit or Reject before it sends an email or clicks Send, Submit or Pay.
No. No event-planning software, including HoneyBook, Social Tables or Cvent, is certified or integrated with Dooza Crew, so it does not sync with your planning system. It works only in web tools you log in to with a browser, and you type passwords and 2FA codes yourself.
Yes. Goodcall starts at $79 a month with a free demo agent, Smith.ai's answering plans start at $300 a month for 30 calls, and Dooza Crew agents also take phone calls, included in the $49 plan. They take messages and route enquiries; quotes and commitments stay with you.
It ranges widely. HoneyBook plans are $29, $49 and $109 a month when billed yearly, Social Tables has a free plan and paid plans of $49, $150 and $320 a month, Zapier is free for 100 tasks a month and from $19.99 a month above that, and Cvent does not publish a price. Dooza Crew is a flat $49 a month for the whole organization.
Zapier has a free forever plan, Fathom has a free forever plan for video-call notes, Social Tables has a $0 plan for independent social and wedding planners, Eventbrite charges nothing for free events, and Goodcall lets you test a free demo agent. HoneyBook says all plans start with a free trial, and Dooza Crew is free for 7 days (card required).
A lead AI agent plus helper agents that browse the web, write files and ask you before they send or pay. 7-day free trial (card required), then $49/month with AI usage included and a hard spending cap.
Nine tools a wedding planner can use in 2026, from client-management software with built-in AI to phone answering, meeting notes and automation, with prices read on each vendor page, who each fits, and one honest limit for each.
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Got busywork? Dooza it.
Try Dooza Crew, AI agents that do your busywork: 7-day free trial (card required), then $49/month with AI usage included and a hard spending cap. Want a custom agent built for you instead? A Dooza engineer scopes it on a free 30-minute call and it starts as a refundable pilot. See pricing.
Crew: 7-day free trial · Custom agents: refundable pilot, 100% refund within 14 days
Dooza builds AI products and services for small businesses. Custom Dooza agents start with a refundable pilot: 100% refund within 14 days.
Or start now: Dooza Crew, AI employees you chat with from web or phone, watching every step live in chat: free for 7 days, then $49 a month for your whole organization (unlimited users and agents, no per-seat fee) with AI usage included and a hard spending cap. Want it done for you instead? Dooza Managed, $200/month.