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Custom AI agentsWe build and run an agent for one jobPricingAboutBlogNine tools a wedding planner can use in 2026, from client-management software with built-in AI to phone answering, meeting notes and automation, with prices read on each vendor page, who each fits, and one honest limit for each.
Checked October 26, 2026. Prices were read on each vendor's own pricing page. We found no AI feature on the Aisle Planner or Dubsado pages we read, and we say so. Prices change: re-check before you buy. Dooza Crew is our product and our top pick for small planning businesses; we say why, and where the others fit better.
Our top pick for a small planning business is Dooza Crew: AI employees that answer calls, draft vendor and couple emails and chase enquiries that went quiet, $49 a month for the whole organization, and they ask before they send anything. If you want AI inside client-management software, check HoneyBook first. Aisle Planner and Dubsado are the planning systems many planners already use, but we found no AI in them. For a stand-alone phone line, Goodcall. For meeting notes, Fathom or Otter.
We looked for a primary survey of professional wedding planners on AI use and did not find one we could verify, so we are not quoting any number. The couple-side surveys we saw were only on secondary pages, and they measure couples, not planners. What the vendors say is clear enough: AI is arriving as features inside the tools planners already use. HoneyBook lists "Meeting notetaker Capture notes from online or in-person meetings." and "Email drafts Respond faster with AI-generated email drafts." Those are vendor claims, not results.
For a wedding planner the useful split is three jobs: the inbox and phone (enquiries, vendor quotes, follow-ups), the paperwork (contracts, timelines, vendor forms), and the meetings (consultations, walkthroughs, vendor calls). The tools below cover those.
| Tool | What the AI does | Price (vendor page, Oct 26) | Free option |
|---|---|---|---|
| Dooza Crew (ours, top pick) | AI employees that answer calls, draft emails and follow-ups, fill forms | $49/mo per organization, unlimited users and agents, AI usage included | 7 days free (card required) |
| HoneyBook | AI chat, email drafts, automations builder, meeting notetaker | $29, $49 or $109/mo (billed yearly) | Free trial on all plans |
| Aisle Planner | Planning software (no AI found) | $49.99, $69.99 or $109.99/mo | Free 30-day trial (card required) |
| Dubsado | Client management (no AI found) | $335/yr Starter; $525/yr Premier | 21-day free trial |
| Goodcall | AI phone answering | $79, $129 or $299 a month | Free demo agent |
| Smith.ai | Call answering, AI-first or human | $300/mo for 30 calls; $810 for 90; $2,100 for 300 | 30-day money-back guarantee |
| Fathom | AI notes for video calls | Free forever; Team from $15/user/mo | Free forever plan |
| Otter | AI meeting notes | Free; Pro $16.99/user/mo | Free plan |
| Zapier | AI automation between your apps | Free; Professional from $19.99/mo; Team from $69/mo | Free forever plan |
Most wedding planners run on one or two people, and the work that eats the week is not the wedding: it is the enquiry that arrived at 11pm, the florist who has not replied, the form that needs filling for the third venue. Crew gives your company AI employees, each with its own computer and browser and its own job. They work around the clock, work with your team in one chat, and pass work to each other. Before one sends an email or clicks Send, Submit or Pay, it asks you to Approve, Edit or Reject.
Example jobs you could give it: you could give one agent the job of answering the phone and taking a message for every new couple enquiry; another the job of drafting quote-request emails to caterers, florists and venues for you to approve; another the job of drafting a follow-up to every consultation that has gone quiet; another the job of filling a fillable PDF or Excel form you upload, such as a vendor information sheet. Crew works in web-based tools you log in to with a browser, and you type passwords and 2FA codes yourself.
Try Dooza Crew free for 7 days.
HoneyBook is client-management software for service businesses, and its business types include "Event services Planners, photographers, DJs, florists, venues, and more." Its AI features include "AI automations builder Describe your process and let AI build the workflow." plus AI chat, email drafts, a meeting notetaker and meeting prep.
Aisle Planner is planning software built for wedding and event planners. The feature lists we read include "Lead Management", "Scheduling Assistant", "Automated Email Responses", "Layouts & Seating" and "Event Website & Online RSVP". We found no AI feature on the pricing or home page text, so we list it as a system many planners already use, not as an AI tool.
Dubsado is client-management software for creative businesses, covering "Unlimited projects & clients" and email in one place. We found no AI feature on the pricing or home page text we read.
Goodcall builds an AI agent for your business line. Its pricing page says "Start free with a demo agent. Add a number when you're ready."
Smith.ai sells "Professional call answering by real people" around the clock, with AI-first, hybrid and human-first options.
Fathom records and summarizes video calls. Its free plan has "Unlimited recordings, instant call summaries, integrations with LLMs & more." Useful for couple consultations and vendor reviews held on video.
Otter records and summarizes meetings. Its free Basic plan lists "300 monthly transcription minutes" and AI chat across Zoom, Teams and Google Meet meetings.
Zapier connects your apps with automated workflows. Its free plan is described as "Start automating with AI. Zaps, Tables, and Forms included (100 tasks per month)." A planner might use it to move a new enquiry from a form into a spreadsheet and send a notification.
Comparing phone answering alone? See the best AI receptionists.
For a small planning business, our top pick is Dooza Crew (our product): AI employees that answer the phone, draft vendor and couple emails and chase enquiries that went quiet, each with its own computer and browser, for $49 a month for the whole organization after a 7-day free trial. It asks before it sends anything. If you want AI inside client-management software, look at HoneyBook first.
It can take the admin off your plate, not make the commitments. HoneyBook lists AI email drafts, a meeting notetaker and an automations builder. With Dooza Crew, contracts and vendor payments stay with you: it asks you to Approve, Edit or Reject before it sends an email or clicks Send, Submit or Pay.
No. No wedding-planning software, including Aisle Planner, HoneyBook or Dubsado, is certified or integrated with Dooza Crew, so it does not sync with your planning system. It works only in web tools you log in to with a browser, and you type passwords and 2FA codes yourself.
Yes. Goodcall starts at $79 a month with a free demo agent, Smith.ai answering plans start at $300 a month for 30 calls, and Dooza Crew agents also take phone calls, included in the $49 plan. They take messages and route enquiries; quotes and commitments stay with you.
It ranges widely. HoneyBook plans are $29, $49 and $109 a month billed yearly, Aisle Planner starts at $49.99 a month, Dubsado is $335 a year for Starter, Zapier is free for 100 tasks a month, and Otter has a free plan. Dooza Crew is a flat $49 a month for the whole organization.
Zapier, Fathom and Otter each have a free plan, and Goodcall lets you test a free demo agent. HoneyBook says all plans start with a free trial, Aisle Planner offers a free 30-day trial with a card, Dubsado a 21-day trial, and Dooza Crew is free for 7 days (card required).
A lead AI agent plus helper agents that browse the web, write files and ask you before they send or pay. 7-day free trial (card required), then $49/month with AI usage included and a hard spending cap.
Nine AI tools an event planner or small event company can use in 2026, from client-management and seating-plan software to phone answering and automation, with prices read on each vendor page, who each fits, and one honest limit for each.
Nine tools a painting contractor can use in 2026, from estimating and CRM software with AI add-ons to phone answering and meeting notes, with prices read on each vendor page, who each fits, and one honest limit for each.
Got busywork? Dooza it.
Try Dooza Crew, AI agents that do your busywork: 7-day free trial (card required), then $49/month with AI usage included and a hard spending cap. Want a custom agent built for you instead? A Dooza engineer scopes it on a free 30-minute call and it starts as a refundable pilot. See pricing.
Crew: 7-day free trial · Custom agents: refundable pilot, 100% refund within 14 days
Dooza builds AI products and services for small businesses. Custom Dooza agents start with a refundable pilot: 100% refund within 14 days.
Or start now: Dooza Crew, AI employees you chat with from web or phone, watching every step live in chat: free for 7 days, then $49 a month for your whole organization (unlimited users and agents, no per-seat fee) with AI usage included and a hard spending cap. Want it done for you instead? Dooza Managed, $200/month.