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Custom AI agentsWe build and run an agent for one jobPricingAboutBlogTen AI tools a small recruiting agency or independent recruiter can use in 2026, from AI sourcing and applicant tracking to interview notes and phone answering, with prices read on each vendor page, who each fits, and one honest limit for each.
Checked October 26, 2026. Prices were read on each vendor's own pricing page. Several plans (Loxo Professional, Bullhorn Pro and Max, Gem) do not publish a price; we say so. Prices change: re-check before you buy. Dooza Crew is our product and our top pick for small agencies and independent recruiters; we say why, and where the others fit better.
Our top pick for a small recruiting agency or independent recruiter is Dooza Crew: AI employees that draft outreach and follow-ups, answer the phone and fill in the forms around hiring, $49 a month for the whole organization, and it asks before it sends anything. For an AI-first recruiting CRM, look at Recruit CRM, Manatal or Loxo. For Bullhorn-sized agencies, Bullhorn. For AI sourcing, Juicebox. For interview notes, Metaview or Fathom, which has a free plan.
The direction is clear. HR Dive reported LinkedIn research released in January 2026: "Among TA professionals surveyed, 93% said they planned to grow their AI use in 2026 in order to meet hiring goals, evaluate candidates and source talent." It adds that "66% of recruiters intend to increase their use of AI for pre-screening interviews."
The article does not give the sample size, and LinkedIn sells recruiting software, so this shows intent rather than a measured share of agencies using AI today. The practical point: the tools below range from AI search on top of your database to fully agentic screening, and where you draw the line on screening is a choice for you and your compliance rules, not the vendor.
| Tool | What the AI does | Price (vendor page, Oct 26) | Free option |
|---|---|---|---|
| Dooza Crew (ours, top pick) | AI employees that draft outreach and follow-ups, answer calls, fill forms | $49/mo per organization, unlimited users and agents, AI usage included | 7 days free (card required) |
| Recruit CRM | AI agents that format CVs, write submissions and pitch candidates | Pro $95, Business $135, Enterprise $215 per user/mo | 30-day free trial |
| Manatal | AI scoring, recommendations, Copilot, AI Interviewer add-on | Professional from $15 per user/mo (annual) | 14-day trial, no card |
| Loxo | AI search, agent workforce, agentic mode | Core from $149 per user/mo; Professional not published | 7-day trial, no credit card |
| Bullhorn | Staffing LLM, AI resume formatting, agentic screening | Starter $99, Core $165 per user/mo; Pro and Max not published | None stated |
| Juicebox | AI sourcing and outreach in plain language | Free $0; Starter from $99 per seat/mo | Free plan |
| Metaview | AI sourcing and interview notes | Free $0; Pro $100; Max $300 per user/mo | Free plan (first 100 profiles) |
| Gem | AI sourcing, application review and rediscovery agents | Custom pricing | Startup offer for small teams |
| Fathom | AI notes and summaries for calls | Premium from $16/user/mo | Free forever plan |
| Smith.ai | Call answering and intake | Starter $300/month for 30 calls | No free trial; money-back guarantee |
A small agency spends much of its week on work around the search: chasing replies, writing the same follow-up, keeping calls answered and getting forms completed. Crew gives your agency AI employees, each with its own computer and browser and its own job. They work around the clock, work with your team in one chat, and pass work to each other. Before one sends an email or clicks Send, Submit or Pay, it asks you to Approve, Edit or Reject.
Example jobs you could give it: you could give one agent the job of drafting a follow-up to every client or candidate who has not replied; another the job of answering the phone and taking a message; another the job of filling a fillable PDF or Excel form you upload, such as a client onboarding sheet or a timesheet. Crew works in web-based tools you log in to with a browser, and you type passwords and 2FA codes yourself.
Try Dooza Crew free for 7 days.
Recruit CRM is built for agencies and calls itself "Your AI Recruiter", with "AI agents that format CVs, parse custom fields, write submissions and pitch candidates".
Manatal is an applicant tracking system and recruiting CRM with AI candidate scoring, AI recommendations and an AI Copilot for summaries and interview prep. An AI Interviewer add-on runs automated video screening.
Loxo says "Every Loxo plan includes AI search". Its higher plans add AI teammates, and its Full Agentic Mode is "Autonomous through the shortlist. Never through the decision."
Bullhorn serves staffing firms of every size. Its Pro plan lists "Amplify Chat, our staffing LLM" and "AI resume formatting"; Max adds "Agentic screening".
Juicebox describes itself as "AI-powered talent sourcing & outreach with natural-language search, rankings, and ATS/CRM integrations."
Metaview is an AI recruiting platform that started with an interview notetaker and now also covers sourcing, screening and reports.
Gem lists an AI Sourcing Agent, an AI Application Review Agent and an AI Talent Rediscovery Agent.
Fathom records video calls with "Instant AI call summaries", handy for intake calls with hiring managers.
Smith.ai answers calls and takes messages and intake for small businesses. It is not recruiting-specific.
Comparing phone answering alone? See the best AI receptionists.
For a small agency or independent recruiter, our top pick is Dooza Crew (our product): AI employees for the admin around hiring, such as drafting outreach and follow-ups, answering the phone and filling forms, each with its own computer and browser, for $49 a month for the whole organization after a 7-day free trial. It asks before it sends anything. For an AI-first recruiting CRM, look at Recruit CRM, Manatal or Loxo; for AI sourcing, Juicebox; for interview notes, Metaview or Fathom.
Most plan to. LinkedIn research released January 7, 2026, as reported by HR Dive, found that among talent acquisition professionals surveyed, 93% said they planned to grow their AI use in 2026. The sample size was not stated in the article, and LinkedIn sells recruiting tools, so treat it as one data point.
Some tools can rank or score them, but the decision should stay with you. Loxo says its Full Agentic Mode is "Autonomous through the shortlist. Never through the decision." Dooza Crew does not screen or rank candidates on any characteristic, and no applicant tracking system is certified or integrated with it. Hiring decisions and anti-discrimination compliance stay with the recruiter.
Usually yes. Recruit CRM, Manatal, Loxo and Bullhorn are applicant tracking systems and recruiting CRMs with AI inside. Juicebox, Metaview and Gem add AI sourcing, notes or review on top. Dooza Crew works in web tools you log in to with a browser, but it is not an ATS and no ATS is certified or integrated with it.
Juicebox has a Free plan with limited free searches, Metaview's Free plan includes the first 100 profiles sourced free, and Fathom has a free forever plan for call notes. For trials: Recruit CRM 30 days, Manatal 14 days with no card, Loxo 7 days with no credit card, and Dooza Crew 7 days (card required).
You stay responsible. Use AI for sourcing, summaries and admin, check its rankings yourself, and keep a person making every decision. Never use a tool, including Dooza Crew, to filter people by protected characteristics. Check the rules for your location and ask each vendor how it handles them.
A lead AI agent plus helper agents that browse the web, write files and ask you before they send or pay. 7-day free trial (card required), then $49/month with AI usage included and a hard spending cap.
Ten AI tools an independent agency can use in 2026, from AI receptionists to AI inside your AMS, with prices read on each vendor page, who each fits, and one honest limit for each.
Ten AI tools an accounting firm can use in 2026, from document capture and AI bookkeeping to tax research and practice management, with prices read on each vendor page, who each fits, and one honest limit for each.
Got busywork? Dooza it.
Try Dooza Crew, AI agents that do your busywork: 7-day free trial (card required), then $49/month with AI usage included and a hard spending cap. Want a custom agent built for you instead? A Dooza engineer scopes it on a free 30-minute call and it starts as a refundable pilot. See pricing.
Crew: 7-day free trial · Custom agents: refundable pilot, 100% refund within 14 days
Dooza builds AI products and services for small businesses. Custom Dooza agents start with a refundable pilot: 100% refund within 14 days.
Or start now: Dooza Crew, AI employees you chat with from web or phone, watching every step live in chat: free for 7 days, then $49 a month for your whole organization (unlimited users and agents, no per-seat fee) with AI usage included and a hard spending cap. Want it done for you instead? Dooza Managed, $200/month.